A posted cheque that must be voided is known as a financial void. You can void cheques from the Cheque Ledger Entries window. This will be necessary if, for some reason, the cheque is not cashed by the bank. You can choose whether you want to unapply the underlying bank ledger entry and the corresponding general ledger entries or just reverse the entries. For a cheque to be financially voided, the Entry Status field on the cheque ledger entry must be Posted.
To void a cheque
In the Search box, enter Cheque Ledger Entries, and then choose the related link.
Select the line with the cheque that is to be voided.
On the Navigate tab, in the Cheque group, choose Void Cheque. The Confirm Financial Void window opens.
In the Void Date field, enter the date the cheque should be voided.
Select one of the following options for Type of Void:
Option Description Unapply and void cheque
The payment will be unapplied so that the vendor ledger entry for the invoice will be open, and the payment will be reversed by the voided cheque.
Note The invoice is not deleted. Void cheque only
The vendor ledger entry will still be closed by the payment entry, and the voided cheque entry will be open.
Choose the YES button.
The Entry Status field on the cheque ledger entry is changed to Financially Voided.
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| You cannot void cheques posted in a non-balancing transaction. |
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| If you want to re-issue a cheque that has been voided, you must enter a new payment in the payment journal. If the voided cheque was unapplied, you apply the new cheque to the original invoice entry. If the voided cheque was not unapplied, then you must apply the new cheque to the vendor ledger entry that was created by the program when the cheque was voided. |
To void a cheque that has been printed but not posted
In the Search box, enter Payment Journal, and then choose the related link.
If you decide not to use one or more of the printed cheques, you can void one or all of the cheques in the payment journal. To void one cheque, select the line with Computer Cheque in the Bank Payment Type field.
On the Navigation tab, in the Payments group, choose Void Cheque.
To void all cheques, choose Void All Cheques.
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| You cannot void cheques posted from a journal template that have the Force Doc. Bal. field selected. |
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For more information about how to work with fields and columns, see Working with Microsoft Dynamics NAV. For more information about how to find specific pages, see Search. |