Microsoft Dynamics NAV supports electronic and manual cheque issuance. Both methods use the payment journal to issue cheques to vendors. You can also void cheques and view cheque ledger entries. For more information, see How to: Void Cheques and How to: View Cheque Ledger Entries.
The process of creating cheques suggests payments, creates ledger entries, and prints the cheques. If you create manual cheques, you forgo the steps of printing the cheque.
When Computer Cheque is selected in the Bank Payment Type field in the Payment Journal window, the cheques must be printed before the journal lines can be posted.
Your printer must be correctly set up with the cheque forms.
To create cheques
In the Search box, enter Payment Journals, and then choose the related link.
On the Home tab, in the Process group, choose Suggest Vendor Payments.
On the Vendor FastTab, filter on selected vendors and fill in the following fields.
Field Description Last Payment Date
The date through which payments due should be considered.
Posting Date
The date that will be used on the cheques and payment journal.
Starting Document No.
The first cheque number that will be used.
Bal. Account Type
Choose Bank Account.
Bal. Account No.
Select the bank account on which the cheques should be drawn.
Bank Payment Type
Choose Computer Cheque.
Choose the OK button.
Review the resulting payment journal and make any necessary modifications.
On the Home tab, in the Process group, choose Print Cheque.
On the Gen. Journal Line FastTab, leave all fields as they are.
On the Options FastTab, specify a Bank Account. If you have specified a Last Cheque No. on the Bank Account card, that number is displayed.
Choose the Print button.
In the Payment Journal window, on the Actions tab, in the Posting group, choose Post.
If you want to print cheques in more than one currency from different bank accounts, you must run the Print Cheque batch job separately for each currency and specify the appropriate bank account.
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| When you have printed a cheque, Microsoft Dynamics NAV selects the chequePrinted check box on the payment journal lines. This means that you cannot print the cheque again unless you specifically select the Reprint cheques check box in the request window. |
The following procedure describes how to create a manual cheque. The process of creating Manual Cheques lets you write a cheque while maintaining accurate ledger entries.
To create Manual Cheques
In the payment journal, specify the amount, payee, and other relevant information. You can also complete this process by using the Suggest Vendor Payments function and selecting Manual Cheque as the Bank Payment Type.
Field Description Batch Name
Specify the name of the batch.
Posting Date
Specify a posting date.
Document Type
Choose Payment.
Document No.
Specify an identifier for the payment
Account Type
Choose Vendor and then choose the vendor account.
Amount
Specify the amount of the cheque payment.
Bal. Account Type
Choose Bank Account.
Bal. Account No.
Select the bank account on which the cheques should be drawn.
Bank Payment Type
Choose Manual Cheque.
On the Actions tab, choose Posting, and then choose Post.
Write the cheque manually.
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For more information about how to work with fields and columns, see Working with Microsoft Dynamics NAV. For more information about how to find specific pages, see Search. |